•  

    Meeting minutes

    Alpine Elementary School

    GOVERNING BOARD

    Regular Meeting

    September 3,2024

     

    1. Call to Order and Pledge

    Travis Noth called the meeting to order at 8:30 am

    1. Call to Public. This is the time for public comment. Members of the Board may not discuss items that are not on the agenda. Therefore, action taken as a result of public comment will be limited to directing staff to study the matter or schedule the matter for further Board consideration and/or decision at a later date. Those persons wishing to address the Board must complete a speaker’s card prior to the beginning of the meeting.

    There was no call to the public. Kelly Johnson was in attendance.

     

    1. Reports

               Superintendent’s Report

                 Governing Board Report

                Brad spoke about Monday morning meeting. He also talked about the Mutual        link app that is for school safety. Also spoke about a buzzer on the front door. Also about possible cameras. Fire drill times and results. Reunification Drill upcoming. Early release days for staff trainings. Completion reports in school finance. Brad spoke about the mileage reimbursement for the out of district students. Making sure that we are following the laws.

                Student council

                Fair winners

                Business Manager’s Report

                Avixone

    Jeannie spoke on the effectiveness of the union with avixone and how they have been   a help in the business office. Also, The AFR and the semi-annual audit. When they are due and how Avixone is helping. Jeannie also spoke on fund balances.

                                       

    1. Action Items
      1. Approval of New Hire part time janitor Ana Borders.

    Bobby moved to approve the hire of Ana Borders 15 hours a week.

    Travis second. Both voted in favor.

    The Board signed the contract to hire Ana Borders.

      1. Approval of invoice out of Fiscal year Inferfy.

    Approve to pay invoice at a lower rate. Boddy motioned. Travis seconded.

    Both were in approval.

      1. Approval of Student Council Minutes.
      2. Approval of Student council activities Concession stand, Yearbook,

    Book Fair, and Santa’s Workshop. Waffle Wednesday, T-shirt sales.

    Bobby made a motion to approve the student council meeting minutes and the items on their agenda. He also stated that he would like to see the minutes look more like the board meeting minutes as far as who motioned and who Voted.

      1. Approval of half day Wednesdays.

    Bobby motioned to approve .5 days on once a month for staff training. Travis seconded and both were in favor.

      1. Approval of Donna Winsor Counseling service.

    Online service for students and parents in need of counseling for students. This service is only paid for if used. Bobby made the motioned and Travis 2nd they were both in favor

      1. Approval Blackout days for 25/26 school year.

    These are days before and after regular holidays and breaks that cannot be taken off. Bobby Mentioned that with the exception of ones that have already been approved that this should start now. Bobby motioned to Approve and Travis 2nd. Both were in favor

      1. Approval of Flex hour as per school breaks.

    This is the ability and the permission to work from home and then who ever is at home is on call. Bobby motioned to approve and Travis seconded. and both were in favor.

     

     

     

    1. Consent Items (Documentation concerning the matters on the Consent Agenda maybe reviewed at the district office. Any item on the Consent Agenda may be removed from the Consent Agenda and discussed as a regular agenda item upon request of any Board Member or member of the public body.)
      1. Approve Minutes

       Regular Meeting Minutes Aug 6, 2024.

      1. Approve Vouchers Signed Between Meetings Expense V#4004 39429.40, V#4005,9706.32, V#4003,15000, V#3 25,519.30, V#4 35,961.43,

    Encumbrance Vouchers: V#3929,3564.33, V#3930,3218.62

      1. Financial/Business-Fund balances

    Bobby motioned to approve the consent agenda and Travis seconded. They were both in favor.

            Summary Information

      1. Next Regular Meeting –October 8, 2024.

     

            Adjournment of Regular Meeting

                Bobby motion to adjourn the meeting at 9:12 am Travis seconded and both were in favor.

     

     

  • Board Meeting Minutes

    Alpine Elementary School

    GOVERNING BOARD

    Regular Meeting

    Thursday, August 6, 2024

    8:30 AM

     

     

    When necessary, the Board may go into Executive Session intermittently throughout the meeting for discussion and consultation for legal advice regarding agenda items (A.R.S. § 38-431.03 (A)(3)). The Board may go into Executive Session to discuss personnel matters (A.R.S. § 38-431.03 (A)(1)), records exempt by law from public inspection (A.R.S. § 38-431.03 (A)(2)), or for legal advice and consultation regarding pending or contemplated litigation (A.R.S. § 38-431.03 (A)(4)). The Board reserves the right to change the order of items on the agenda and call matters in random order.

     

    1. Call to Order and Pledge
      1. Travis Noth called the meeting to order at 8:36 am.

     

    1. Call to Public. This is the time for public comment. Members of the Board may not discuss items that are not on the agenda. Therefore, action taken as a result of public comment will be limited to directing staff to study the matter or schedule the matter for further Board consideration and/or decision at a later date. Those persons wishing to address the Board must complete a speaker’s card prior to the beginning of the meeting.
      1. Judy Cox was in attendance
      2. There was no call to the Public.

     

    1. Reports

               Superintendent’s Report

                 Governing Board Report

               

               

                Business Manager’s Report

                 Tax rates from the county

                                       

    1. Action Items
      1. Approval of New Hire part time janitor Ana Borders.

    Linda Motioned to table this Item until the next board meeting. Bobby seconded the motion and Travis and Linda and Bobby were all in favor.

      1. Approval of Ashley Armstrong Krueger Full time. (Retroactive)

    Linda motioned to approve the Hiring of Ashley Armstrong (Krueger).

    Bobby seconded the motion and Travis, Linda, and Bobby were all in favor.

      1.    Approval of 1 GPA national purchasing coop.

    Bobby moved to approve the Membership to 1GPA. Linda seconded. Travis, Linda, and Bobby were all in favor of the motion.

     

      1. Approval of InTerfy Solutions out of FY payment.

    Linda made a motion to have Superintendent Brad Pico the contact and get a settlement offer from this vendor. Bobby seconded the motion and Travis, Linda and Bobby were all in favor.

      1. Approval of Linda Sonive resignation. Linda made a motion that the board accept her letter of resignation. Bobby seconded and Travis, Linda, and Bobby were all in favor. Linda was recognized for her years of service.

     

      1.    Approval of Blanket PO for Safeway.

    Bobby made a motion to approve an open purchase order with Safeway.

    Linda seconded. Travis, Linda and Bobby were all in favor.

     

      1.    Approval of commercial acct. with Lowes

    Linda motioned to approve the district have a commercial acct. with Lowes Home Stores. Bobby seconded, Travis, Linda, and Bobby were all in favor.

      1. Approval of Costco membership and Credit card.

    Bobby made a motion to approve the District to have a Costco membership and credit card. Linda seconded and Travis, Linda, and Bobby were all in favor.

      1.    Approval of Extra Curricular Fee for 24/25 school year.

    Linda motioned to approve the Extra curricular fee. Bobby seconded and Travis, Linda and Bobby were in favor.

    j    Approval of Stipends for the School Leadership Team.

    Bobby moved to approve Items J,j, K. Linda seconded and Travis Linda and Bobby all were in favor.

      1.   Approval of Student Council Sponsors. Tracey Coffeen, Christin Harper.
      2.   Approval of Amazon pay by invoice.
      3.   Approval of Judy cox to be recommended for approval by County superintendent, Joy Whiting to fill vacant board seat left by resigning board member Linda Sonive. Bobby made the recommendation. Travis seconded and all three were in favor.

     

     

    1. Consent Items (Documentation concerning the matters on the Consent Agenda maybe reviewed at the district office. Any item on the Consent Agenda may be removed from the Consent Agenda and discussed as a regular agenda item upon request of any Board Member or member of the public body.)
      1. Approve Minutes   Regular Meeting Minutes July 11, 2024.

    b.   Approve Vouchers Signed Between Meetings Expense V# 3926 18,909.39, V#3927 14,747.71, V# 3928 2713.59, V# 4001 32,234.63, V# 4002 7832.17, V#1 8294.57, V#2 9955.29

                            c.   Financial/Business-Fund balances

    d. Approval of Donation from The Tavern of Alpine LLC.

    Bobby moved to approve the consent agenda, Linda seconded. Travis,   Linda, and Bobby all were in favor.

     

            Summary Information

      1. Next Regular Meeting –September 3, 2024.

    Linda made a motion to adjourn the regular meeting and Bobby seconded. Travis, Linda and Bobby were all in favor.

     

            Adjournment of Regular Meeting

     

    Respectfully Submitted,